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Best Software for Managing a Coworking Workforce

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The COVID-19 pandemic altered modern workspaces, leading many businesses to adopt virtual office platforms during the lockdown. As a result, many companies are now fully reliant on hybrid work environments to improve productivity levels and maintain employee wellness.

Fortunately, business owners can easily make the most of a hybrid work set-up when using the best coworking software and applications. By using workforce management technologies that are aimed at remote collaboration, teams can improve their efficiency and successfully work virtually.

The rise of virtual workspaces

Virtual work environments took a significant leap forward during the COVID-19 pandemic. Forced to work from home, many teams quickly realized the benefits of remote work and elected to maintain a hybrid style of work for the foreseeable future. 

Researchers at Hubstaff recognized a 65% increase in productivity at home compared to the office. Employees also benefit from at-home work by saving money on gas or any need to commute. By consequence, the productivity and financial benefits of hybrid workspaces often decreases workers’ stress and anxiety levels and leads to greater job satisfaction.

But to have a truly successful virtual work environment, forward-thinking business owners need to learn how to manage a team remotely with the most effective digital tools for productive work.

For coworking providers in particular, here are some of the best software solutions for managing workforce operations.

A sample view of Nexudus' main dashboard.

A sample view of Nexudus’ main dashboard for software users.

Top management software for coworking teams

  • Coworkify

One of the leading management software for shared spaces is Coworkify. The system enables coworking spaces and flexible workspaces to efficiently manage their members, streamlining day-to-day operations like bookings, invoicing, memberships, and even sales and marketing.

This management software is also customizable and supports different work styles. Coworkify offers a 30-day free trial, so individuals can test the software before purchasing a long-term membership. The platform is known for its simplicity and support, offering coworking owners the chance to spend their valuable time on running the business and building a thriving community, not on learning to use software.

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One disadvantage to note is Coworkify’s limited compatibility with smartphones. Without any mobile application, employees cannot check tasks and projects while on the go.

  • Cobot

Cobot is another management software option for coworking owners that boasts over 10 years of experience helping spaces of all sizes grow their community. Working as a web-based cloud solution, the intuitive interface helps operators optimize functions like billing, invoicing, booking, and software integrations.

Since Cobot is based on white-label functionality, operators can customize the software solution by rebranding it with their logo and choosing the applicable features for each coworking space.

  • Nexudus

Founded in 2012, Nexudus is another tried-and-true coworking management software that not only automates operations, but helps members connect. Compared to the other solutions on the market, Nexudus is highly affordable, offering operators a monthly subscription for just $85 a month for up to 25 active users.

The software also has various features that support business management, making it easy to monitor memberships, events, bookings, emails, control systems, and other community features.

  • Optix

Optix is a white-label coworking software that offers real-time resource management and multi-location accessibility. The software also delivers analytics, allowing operators to make informed decisions about their marketing and sales. 

Optix powers leading coworking brands and businesses in over 25 countries with tools designed to meet the needs of today’s flexible and hybrid work models.

  • Yardi Kube

Yardi Kube is another coworking management app that can be used not only by boutique coworking operators, but also by landlords and building owners as well.

Established in 1984, Yardi has grown into the top provider of high-performance software solutions for the real estate industry worldwide. The software serves more than 500 workspace locations in North America and the UK currently.

One of the main advantages of Yardi Kube compared to other software options is that it eliminates the need to sync between billing platforms and provides real time updates on all invoicing and payment processes. Furthermore, the dynamic member portal allows members to view their balances and make payments.


About Author

Devin Partida is a business writer who has written for Worth, Boss Magazine, and StartupNation. She is also the Editor-in-Chief of

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